I’ve noticed in the past that when I send back a list of requested changes to my contractors, if there’s more than one change, sometimes they’ll forget one or two. It’s a simple mistake, because I’m often trying to transmit a lot of information, and some of it can just slip their mind.
I quickly stopped writing entire paragraphs containing several changes, and boiled them down to individual bullet points. But still, sometimes a bullet point would be forgotten, and the problem still wasn’t entirely solved. So to combat the changes falling through the cracks, I’ve discovered a useful tip that seems to work best: Numbered Bullet Points.
Bullet points themselves are a useful way of dividing large ideas into several smaller ones that are easier to communicate and understand. But bullet points alone aren’t enough. By using numbered bullet points, you assign a VALUE to each bullet point, and it reads more like a step-by-step list with concepts that can be quickly referred to by their number value.
“I see you completed changes 1 and 3, but not 2?”
More than half of my job is learning how to organize and distill information into small, easily understandable, meaningful bites that create their own context. Numbered bullet points are one of the many tools in my arsenal. You’ll notice I often even use them in my writing… 🙂